Invoice Number Formats

Invoice Number Formats For When the Vendor Does Not Provide an Invoice Number*
Form in Jaggaer	Payment Types	Preferred Invoice Number Format	Example
Honorarium	Payments to individuals ($600 or less) for which payment IS NOT required	Service date + "Services"	3/14/25 Services
Honorarium	Awards	Award date + "Award"	5/1/25 Award
Payment Request	Country Club dues & dining	MM/YY Last Name/Payment Type	5/25 Smith/Dues
Payment Request	Non-Procurement Exceptions from Appendix B of the Procurement Policy, such as subscriptions, royalties, sponsorships, memberships, registrations, etc* *Check Requisition Form is no longer required. Please attach backup with vendor name, address, and amount	Service date + Type + Member Last Name (if applicable)	2025-2026 Subscription; 2026 Membership; 7/25 Royalties; 4/8/25 Sponsorship; 2025 Registration Smith
Payment Request	Monthly Utilities - gas, phone, water	Account number + Month/Year of bill	189803-183520 01/25
Payment Request	Zip Cash, tolls	Account number + Billing Period	764642476 2/16/25-3/15/25

*There is a 30 character limit in Peoplesoft.

Invoice Number Formats For When the Vendor Reuses Invoice Numbers**
Form in Jaggaer	Vendors	Preferred Invoice Number Format	Example
Payment Request	Circle Cleaners	Invoice number + Service date	9221 04/07/25
Payment Request	UPS	Invoice number + Service date	0000775408162 04/16/25
Payment Request	Waste Management	Account number + Service date	61466-33003 12/31/25

**For vendors not on this list, please request a new invoice #